You have any sample pics?
Your method seems overkill to me, but I think that's largely depending on what camera gear your using. My intank lighting is usually sufficient with my macro. I'm using the 105mm Nikkor 2.8.
I've never had issues with any of my flashes getting hot. What ones are you using? Lighting rigs and gels, yea, look at 'em funny and they'll melt on ya. I have seen some of the old studio flashes get pretty warm though.
Paper towels or post it notes do in a pinch and work a lot better than dixie cups on camera. If you use different colored post it notes you can tint the photos. Yellow gives everything a very vintage look, pink a warm happy glow.